Wave Goodbye to Stock-outs in Clinical Trials with Real-Time Inventory Tracking

How to Prevent Stock-outs in Clinical Trials with Real-Time Inventory Tracking
The Cost of Stockouts in Clinical Trials
In clinical trials, stockouts are more than just a logistical headache—they can delay timelines, compromise patient safety, and inflate costs. With global trials becoming more complex, ensuring the right supplies are in the right place at the right time is essential. Yet, traditional supply management tools often lack the real-time visibility needed to avoid these pitfalls.
Enter ISS Nexus: a platform designed to tackle stock-outs head-on through robust real-time inventory tracking and proactive alerts.
The Challenge: Why Stockouts Happen
Clinical trials are dynamic environments. Factors like fluctuating patient enrollment, delayed site activations, or unexpected consumption rates can quickly disrupt supply chains. Without a system that offers live visibility and predictive insights, trial teams are often left scrambling to manage shortages.
Common causes of stock-outs include:
- Inaccurate forecasting: Outdated or static projections fail to account for real-time changes.
- Poor visibility: Limited insights into site and depot inventory levels hinder timely resupply.
- Delays in communication: A reactive, rather than proactive, approach to inventory management.
The Solution: How ISS Nexus Prevents Stockouts
ISS Nexus eliminates the guesswork and lag by providing a centralized, real-time view of inventory across all sites and depots. Here’s how:
1. Real-Time Inventory Updates
- The platform continuously monitors inventory levels at both site and depot levels, ensuring data is always current.
- Users can access this data through intuitive dashboards, which highlight variances and flag critical low-stock thresholds.
2. Proactive Alerts
- Built-in alerts notify users when inventory drops below predefined thresholds or when upcoming demand risks surpassing supply.
- These alerts empower teams to act before shortages occur, ensuring uninterrupted trials.
3. Accurate Forecasting and Adjustments
- ISS Nexus integrates forecasting tools that dynamically adjust based on real-time trial data, such as patient enrollment rates and visit schedules.
- Event-based triggers automatically recalibrate forecasts to reflect changes in trial progress, preventing overproduction or understocking.
4. Temperature-Controlled Product Management
- The platform tracks temperature sensitive products throughout the supply chain, reducing waste and ensuring compliance with regulatory standards.
Case Study: A Global Phase 3 Trial
Imagine a Phase 3 oncology trial spanning 10 countries, with varying recruitment rates and site activations. One site in Europe experiences higher-than-expected enrollment, depleting its stock of treatment kits. With ISS Nexus:
- The system identifies the low-stock site and sends alerts to the supply manager.
- Real-time visibility allows inventory to be rerouted from a nearby depot while additional shipments are prepared.
- The forecasting module adjusts supply plans for other high-recruiting sites, ensuring future shortages are avoided.
The result? No interruptions to patient treatment and no delays in trial timelines.
The Benefits: Why Real-Time Inventory Tracking Matters
1. Improved Patient Safety: Ensure that patients always receive the treatments they need, without delays.
2. Cost Savings: Avoid the financial burden of expedited shipping, excess production, or trial interruptions caused by stock-outs.
3. Operational Efficiency: Streamline decision-making and improve collaboration across teams with unified, real-time data.
4. Regulatory Compliance: Maintain accurate records and product integrity to meet global regulatory standards.
A Future Without Stockouts
In the high-stakes world of clinical trials, stockouts are not just an inconvenience—they’re a risk. ISS Nexus offers a proactive, data-driven approach to inventory management, empowering trial teams to stay ahead of the curve. With real-time tracking and forecasting tools, you can eliminate supply disruptions and focus on what matters most: advancing your trial and delivering results.
Are stockouts causing headaches in your trials? Learn how ISS Nexus can make them a thing of the past. [Request a Demo Today].